For a strata council, ventilation maintenance is a coordination problem wearing a technical disguise. The cleaning itself is straightforward; the hard part is getting into 150 suites without chaos, knowing exactly which units were completed, and having something to show for it when an owner, an insurer or a depreciation report asks.
That coordination is what we’ve built our building programs around.
How a program runs
We plan the schedule with your property manager — typically by floor or block — and prepare resident notices with clear access instructions. Technicians work through the building systematically: suite dryer exhaust, HRV/ERV units, bathroom exhaust and kitchen hoods as scoped, plus the building-side systems those suites depend on — rooftop terminations, exhaust fans, make-up air units — in the same mobilization. Buildings with a commercial tenant at grade — a restaurant or café — can fold that kitchen’s exhaust into the same program.
Every suite is tracked. No-access units are recorded with follow-up options rather than silently dropped, so the building record always shows exactly what’s outstanding.
What council receives
A completion summary built for the minute book: suites scheduled and completed, no-access status, deficiencies observed with photos, and the recommended next service date. When the program recurs, reports accumulate into a service history that survives council turnover — the answer to “when did we last do this?” stops depending on anyone’s memory.
Start with a single-cycle program, or have us inspect first if the building’s systems and their condition aren’t well documented.