For a strata council, ventilation maintenance is a coordination problem wearing a technical disguise. The cleaning itself is straightforward; the hard part is getting into 150 suites without chaos, knowing exactly which units were completed, and having something to show for it when an owner, an insurer or a depreciation report asks.
That coordination is what we’ve built our building programs around.
How a program runs
We plan the schedule with your property manager — typically by floor or block — and prepare resident notices with clear access instructions. Technicians work through the building systematically: suite dryer exhaust, HRV/ERV units, bathroom exhaust and kitchen hoods as scoped, plus the building-side systems those suites depend on — rooftop terminations, exhaust fans, make-up air units — in the same mobilization. Buildings with a commercial tenant at grade — a restaurant or café — can fold that kitchen’s exhaust into the same program.
Every suite is tracked. No-access units are recorded with follow-up options rather than silently dropped, so the building record always shows exactly what’s outstanding.
What council receives
A completion summary built for the minute book: suites scheduled and completed, no-access status, deficiencies observed with photos, and the recommended next service date. When the program recurs, reports accumulate into a service history that survives council turnover — the answer to “when did we last do this?” stops depending on anyone’s memory.
Start with a single-cycle program, or have us inspect first if the building’s systems and their condition aren’t well documented. Where residents report chronic drafts, air leakage testing can trace the complaints to their sources.